Privacy Policy for NotoriaX

Effective Date: January 1, 2025

1. Introduction

NotoriaX ("we", "us", "our") operates notoriax.club offering professional notary services for entrepreneurs. This Privacy Policy outlines how we collect, use, and protect your personal data. The data controller is International Committee of the Red Cross, Avenue de la Paix 19, 1202 Geneva, Switzerland. Contact phone: +41765679530. Business ID: CHE-149.810.684.

2. Information We Collect

We collect personal information necessary to deliver our services, including:

• Name and contact details (email address, phone number, postal address)
• Company or organization name
• Identification documents (e.g., passport, identity card)
• Electronic signature data and authentication details
• Service transaction records and correspondence with NotoriaX

3. Purpose of Processing

Your personal data is processed to:

• Verify identity and prepare notarial documents
• Facilitate electronic signatures and record keeping
• Communicate service updates, appointments, and confirmations
• Maintain compliance with legal and regulatory obligations

4. Legal Basis

Processing of personal data is based on the necessity for the performance of a contract, compliance with legal obligations, and our legitimate interests in providing secure and reliable notary services.

5. Data Sharing and Disclosure

We may share personal information with trusted third parties when required for service delivery or by law, including:

• Authorized public authorities and governmental bodies
• Certified service providers for identity verification and secure data storage

We do not sell or rent personal data to any third parties for marketing purposes.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the processing purposes and comply with legal requirements. Generally, retention periods do not exceed seven years unless otherwise required by applicable law.

7. Your GDPR Rights

Under the EU General Data Protection Regulation (GDPR), you have the following rights:

• Right of access to your personal data
• Right to request rectification of inaccurate data
• Right to request erasure of data ("right to be forgotten")
• Right to restrict processing in certain circumstances
• Right to data portability
• Right to object to processing based on legitimate interests
• Right to lodge a complaint with a supervisory authority

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience on notoriax.club and for analytics purposes. Cookies are small text files stored on your device. We use:

• Essential cookies for site functionality
• Performance and analytics cookies to understand usage patterns
• Preference cookies to remember choices such as language preferences

You may manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect site functionality.

9. Security Measures

We implement technical and organizational safeguards to protect personal data against unauthorized access, loss, or misuse. Measures include data encryption, secure servers, and regular security assessments.

10. Changes to this Privacy Policy

We may update this Privacy Policy periodically. The effective date will be revised accordingly. We encourage you to review this policy regularly.

11. Contact Information

If you have questions or wish to exercise your rights, please contact us by phone at +41765679530 or submit your request via our contact form.